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Sr. Administrative Assistant

Job Description

Job Title

Sr. Administrative Assistant

Job Description

The Office of the President is seeking a Senior Administrative Assistant to provide administrative support to a fast-paced and busy executive office. In this role, the Senior Administrative Assistant will serve as the first point of contact for those contacting and visiting the office suite, which houses both the President’s Office and the Executive Vice President’s team. This includes fielding phone calls, greeting all who enter the suite, and monitoring the Office of the President’s email account by tracking, responding to and routing correspondence to the appropriate parties. The role will also require the candidate to provide support for other members of the President’s Office staff as needed (e.g. scheduling, assembling meeting materials, preparing correspondence, and event support).

The Senior Administrative Assistant should be knowledgeable about University policies and procedures relevant to the duties performed on behalf of the Office, including: submitting work orders; ordering supplies; managing the use of the Office’s golf cart and bike; processing and submitting payments, invoices, and deposits; and managing the requests, reservations, and space of the Office’s venues. In addition, the Senior Administrative Assistant will manage the hiring, scheduling, and assignments of the Office’s student workers.

The Senior Administrative Assistant should be a team player, maintain the utmost confidentiality in their work, and present themselves in a professional manner that represents Notre Dame’s Core Values.

Minimum Qualifications

Education: High school diploma or GED
Experience: 3 to 5 or more years
  • Strong verbal and written communication skills
  • Excellent working knowledge of computers and proficient in Microsoft Office Suite
  • Great attention to detail
  • Excellent customer service skills.

Preferred Qualifications

  • Strong working knowledge of campus policies and procedures preferred.

Department

Office of the President (10000)

Department Website

president.nd.edu

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 3 Technician

Department Hiring Pay Range

Up to $29.44 | Commensurate with Experience

Pay ID

Bi-Weekly

FLSA Status

S3 - FT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Full-time

Schedule: Days of Week & Hours

Monday – Friday, 8:00 am – 5:00 pm

Schedule: Hours/Week

40

Schedule: # of months

12

Job Posting Date (Campus)

11/06/2024

Job Posting Date (Public)

11/06/2024

Job Closing Date

11/20/2024

Posting Number

S251550

Quick Link for Internal Postings

https://jobs.nd.edu/postings/36338

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